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Senior Executive Assistant

Aon, małopolskie / Kraków, 2023-09-18

As Senior Executive Assistant youll be responsible for sub-team coordination and administrative support to Senior Business Leaders across locations and Solution Lines.
Our office is located in Cracow and we offer a 50/50 hybrid working model.
Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.
Senior Executive Assistant
Nr ref.: 2531881/103035
What the day will look like:

Sub team coordination:

  • People management of the sub-team on daily basis
  • Setting up and executing expectations
  • Supporting team’s development, providing training and mentorship
  • Managing the workload among supervised colleagues
  • Managing and executing the change
  • Supporting Operations Manager & Team Managers
Executive Assistant Support for Senior Leaders:
  • Acting as a point of contact/liaison with clients, third parties, peers and direct reports,
  • Proactively managing email and diary,
  • Preparing and coordinating internal/external meetings including all catering, equipment and logistical requirements,
  • Planning and coordinating travels
  • Submitting company`s expenses
  • Producing documents as requested, in line with Aon brand, including typing, formatting, proof reading, printing and binding as needed, including some business analysis activities
  • Drafting emails and communications as requested,
  • Attending senior level meetings to coordinate agenda, materials, and take notes
  • Any ad hoc duties, requests and initiatives to ensure the proper workflow.
Skills and experience that will lead to success:
  • Fluent English – at least C1 level (CEFR scale),
  • Strong communication and interpersonal skills - both written and verbal and with all levels of seniority,
  • Consistent track record in administration, PA or other experience in professional, client orientated environment,
  • Experience within people management/team coordination
  • Fully competent with MS Office
  • Good organizational and time management skills, flexibility and ability to handle multiple tasks under strict deadlines.
How we support our colleagues:
In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!
Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.
Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

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