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Administrative Assistant in Operational Response Division / Field Operations Unit

Staff Partners, mazowieckie / Warszawa, Śródmieście, 2022-09-22

For our client, the European Border and Coast Guard Agency, we are looking for candidates for the following position:

Administrative Assistant in Operational Response Division / Field Operations Unit
Location: Warszawa, Śródmieście
Reference Number: AA/req17/ORD/FOU/17-18
Key responsibilities of the position:
  • to ensure administrative support in administrative procedures;
  • to co-ordinate the document flow, assist in archiving and follow-up in the team tasks in coordination with the relevant offices;
  • to draft notes, letters, reports and follow up;
  • to support project team in management of projects;
  • to assist at meetings, drafting minutes where necessary
  • to support operational staff with preparation of documents, presentations and day-to-day follow-up
  • to carry out data entry and support in administration and monitoring of electronic databases as well as preparation of the data overviews based on the dedicated tools where necessary;
  • to support where necessary finance and procurement issues at Sector level; including review and preparation of documentation attached to claims, invoices and requests for payments in line with the financial rules in place;
  • Education: successfully completed secondary education related to the business needs.
  • Work experience: at least 1 year of professional experience in the specific area depending on the business needs.
  • Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook).
  • Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language
    Personal skills:

    • high level of responsibility and ability to work independently;
    • high level of service orientation;
    • ability to work under pressure and experience in organizing work and prioritizing
    • accordingly;
    • ability to communicate efficiently at all levels internally and externally and in appropriate
    • manner;
    • strong sense of accuracy and attention to detail;
    • high level of discretion and ability to handle confidential matters;
    • proven organizational skills;
    • ability to adapt to a dynamic working environment;
    • ability to learn new skills and software;
    • ability to work in a team.
We offer:
  • contract of employment through the Employment Agency
  • monthly remuneration: 7.500-8.500 PLN gross
  • medical care, sports card
  • opportunity for development and promotion
  • work with professionals


Please be advised that only resumes in English will be considered.

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