Administrative Assistant in Deployment Management Division / Logistic Unit

Key responsibilities of the position:

• To manage inventory –keeping updated list of items
• Planning, organization, and budgeting of complex travel itineraries;
• To encode data in the Agency’s systems and databases;
• To create and manage Excel and SharePoint databases, keeping them up to date;
• Supporting the reimbursement process
• Checking correctness of the submitted documentation (invoices, bills, etc)
• Assisting in market researches for the contracting purposes;
• Assisting in the implementation of the relevant framework contacts;
• Assistance in administrative tasks
• to ensure administrative support in administrative procedures;
• to co-ordinate the document flow and assist in archiving;
• to draft notes, letters, reports and follow up;
• to carry out data entry and support an administration of electronic databases;
• to support project team in management of projects;

Requirements:

• Education: successfully completed secondary education related to the business needs
• Work experience: at least 1 year of professional experience in the specific area depending on the business needs
• Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook)
• Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language

Personal skills:

• high level of responsibility and ability to work independently
• high level of service orientation
• ability to work under pressure and experience in organizing work and prioritizing accordingly
• ability to communicate efficiently at all levels internally and externally and in appropriate manner
• strong sense of accuracy and attention to detail
• high level of discretion and ability to handle confidential matters
• proven organizational skills
• ability to adapt to a dynamic working environment
• ability to learn new skills and software
• ability to work in a team

We offer:

• contract of employment through the Employment Agency
• daily remuneration: 59,92€ net
• medical care, sports card
• opportunity for development and promotion
• work with professionals

Please be advised that only resumes in English will be considered.