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Administrative Assistant in Deployment Management Division/ Logistic Unit

Staff Partners, mazowieckie / Warszawa, Śródmieście, 2022-09-20

For our client, the European Border and Coast Guard Agency, we are looking for candidates for the following position:


Administrative Assistant in Deployment Management Division/ Logistic Unit
Location: Warszawa, Śródmieście
Reference Number: AA/2022/rec/log
Key responsibilities of the position:
  • To manage inventory –keeping updated list of items
  • Planning, organization, and budgeting of complex travel itineraries;
  • To encode data in the Agency’s systems and databases;
  • To create and manage Excel and SharePoint databases, keeping them up to date;
  • Supporting the reimbursement process
  • Checking correctness of the submitted documentation (invoices, bills, etc)
  • Preparing reports;
  • Assisting in market researches for the contracting purposes;
  • Assisting in the implementation of the relevant framework contacts;
  • Assistance in administrative tasks
  • to ensure administrative support in administrative procedures;
  • to co-ordinate the document flow and assist in archiving;
  • to draft notes, letters, reports and follow up;
  • to carry out data entry and support an administration of electronic databases;
  • to assist in correspondence, missions and agenda management;
  • to support project team in management of projects;
  • Education: successfully completed secondary education related to the business needs.
  • Work experience: at least 1 year of professional experience in the specific area depending on the business needs.
  • Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook).
  • Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language
    Personal skills:

    • high level of responsibility and ability to work independently;
    • high level of service orientation;
    • ability to work under pressure and experience in organizing work and prioritizing
    • accordingly;
    • ability to communicate efficiently at all levels internally and externally and in appropriate
    • manner;
    • strong sense of accuracy and attention to detail;
    • high level of discretion and ability to handle confidential matters;
    • proven organizational skills;
    • ability to adapt to a dynamic working environment;
    • ability to learn new skills and software;
    • ability to work in a team.
We offer:
  • contract of employment through the Employment Agency
  • monthly remuneration: 7.500-8.500 PLN gross
  • medical care, sports card
  • opportunity for development and promotion
  • work with professionals


Please be advised that only resumes in English will be considered.

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